How to Draw Up An Office Relocation Plan

There are many items in most company offices in Kuala Lumpur and Selangor, hence it is important to know how to draw up an office relocation plan.

A good mover must plan the placement of all the items in the new office. When moving, the moving project manager should start at the planning stage and draw up an office relocation plan, followed by contacting an office mover. 

It is necessary to think about the issues that may arise during the move and solutions to combat challenges if they crop up. 

1. Preparation before relocation

Determine the date and time of the move. Based on the requirements of the new office and the company’s budget, select and purchase new equipment and furniture for the company, determine the placement of the new items and discard old and unwanted office fixtures. The company should conduct a large-scale clean-up and ask the employees to sort out their personal office items and office documents. 

Determine the new office layout and employee seating arrangements. Setup up the office’s IT network and telephone lines.

Communicate the location of the new office, transportation guidelines to travel to the office, parking arrangements and safety procedures to all staff.

2. Specific work arrangements for the relocation process

The company’s administration department should clearly communicate the moving process to the employees of the various departments to ensure that there will be no confusion during the move.

Employees are to be reminded to backup their computer data and keep their personal belongings safely as the company would not be responsible for any loss during the period of move.

The company provides carton boxes and distributes it to employees to pack, seal and seal personal office supplies. Special attention to be paid to fragile items such as computers and fax machines and these items are to be carefully handled and marked with “fragile” on the box surface. After sealing the boxes, all employees are to get their own item number label pasted on their own carton.

3. Relocation follow-up work

After all items have been moved to the new office, employees of all departments are notified to go to the pre-arranged locations to start organising their own items. Office management department to ensure that all the installation of the office equipments, phone and network system has been implemented smoothly.

Employees then can proceed to remove the protective materials and unpack boxes at the site, and to clean and beautify their new office.

Lastly, the size of the lorry to be used during the office move needs to be considered and can range from 1 ton truck rental for a small office to 10 ton lorry rental service for a larger organisation.