Main Considerations For a Smooth Office Relocation in KL

Office relocation in Kuala Lumpur, Shah Alam or Selangor can be tough but it is necessary because of office space rental contract expiration, demand for larger or smaller space to name a few. For a trouble-free office relocation in Klang Valley, there are some key factors that will help in reducing disruptions and an easy relocation.

  • Identify a Project Manager and Office Relocation Team

Select a project manager and a team in charge of the office relocation plan. And this team will oversee all facets of the move from A to Z. What they should have is clear roles and responsibilities that nothing is missed and the relocation runs smoothly and on time.

  • Plan Moving Date and Time

Choose a  suitable moving date and time that will disrupt your business operations the least. Think about your peak business hours and schedule the move around off peak times, like on weekends or holidays, so you can weather the impact the least. Make sure all the stakeholders know when this will happen at least a week beforehand.

  • Communicate with Employees

It’s important to have effective communication with your employees on the business moving process. Then have meetings or send memos to talk about ways the office relocation will affect their daily routines and responsibilities. This is the time to calmly encourage open communication to help ensure there are no issues left unresolved.

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  • Determine What to Move

Then, do a thorough decluttering exercise to determine what pieces of furniture should go to the new location. Get rid of used and old things to simplify the moving process and lower the cost of relocation through engaging a bulk disposal service, second hand sale or donation drive. Additionally, it is the perfect time to reorganise and improve the efficiency of your office space.

  • Create an Inventory List

Draw up a detailed inventory list of all things that should be moved including office equipment, files, and everything else in the office. This is important so that everything is accounted for during and after the move.

  • Employee Packing

It is a good idea to encourage employees to pack their personal things at their workstation or bring their own belongings with them. Offer packing materials and boxes for your staff.

  • IT Asset Relocation

IT assets are important and fragile, hence requiring special attention during your office shifting process. Carefully plan a computer, servers and other technology’s relocation to protect their security and safety. 

  • Furniture and Fitting

Plan ahead and measure out the new office area to ensure that the existing furniture will fit properly in the new space. Look then at how to maximise the functionality of the new space and at its design and layout. If you need to, work on the purchase of new furniture for the new environment of your office.

  • Update Contacts

Let all your business contacts, suppliers, and other parties know about your change of address by updating your new office address in all official company documents, social media pages, website, and marketing materials.

  • Obtain Building Approvals and Permits

Get all appropriate building approval for moving into the office premises. This may include both old and new building management permissions. You should make sure that all the legal and regulatory expectations are complied with.

Choose a reputable and experienced mover company that specialises in office relocations. Check their past work, references and reviews to see if they’ve got a good track record being commercial movers. Professional movers know the complexities of office relocations and can handle your equipment properly and efficiently in time so that you have a smooth moving experience.

Just contact our office movers in Kuala Lumpur for a FREE site survey at your office for your upcoming office move.